CASE STUDY

Coffee Industry & trading

Alarabia For Trading

A complete ERP system for Alarabya Trading, a coffee bean distributor and exporter in Egypt, bringing factories, orders, HR, suppliers and finance into one platform instead of scattered spreadsheets and paperwork.

Alarabia For Trading website
Alarabia For Trading website
Industry
Coffee Industry & trading
Built in
3 months
Launched
February 2026
Services
2
BEFORE & AFTER

What changed for Alarabia For Trading

Before we came

Alarabya Trading was growing across more than one factory, but the business was still managed with spreadsheets, paper records and separate tools for each department.

Each factory kept its own numbers, so getting a full picture of production, stock or sales meant collecting files manually and hoping they matched. Orders were tracked through calls and messages, which made follow-up hard as volume grew.

Supplier payments, employee salaries and daily expenses were recorded in different places, so the owners had no single, reliable view of where the money was going or how each factory was performing.

  • Separate records for each factory
  • Orders tracked by phone and chat
  • Spreadsheets for finance and stock
  • Supplier balances hard to follow
  • Manual HR and payroll
  • No live view of the whole business

After we delivered

Alarabya Trading now runs all its factories from one system. Management can see orders, stock, staff and money across every location without waiting for reports or collecting spreadsheets from each factory.

Orders are tracked from the moment they are placed until delivery, which reduces missed or delayed orders and makes it easy to answer any customer asking about their shipment.

Supplier accounts are clear: the team knows what was bought, from whom, at what price, and what is still owed.

HR and payroll are handled inside the same platform, linked to each factory, so staffing and salaries are no longer a separate manual process.

Most importantly, the financial side is connected to real operations. Every order, purchase and salary is reflected in the accounts, giving the owners an accurate, live picture of the business to base decisions on.

  • All factories in one system
  • Every order tracked end to end
  • Live financial reports
  • Clear supplier accounts
  • HR and payroll inside the ERP
  • Role-based access for each team
  • +50%factories managed from one system
  • +50%modules in one platform
  • +50%less time spent on manual reporting
  • +50%employees managed in HR
WHAT WE BUILT

The system behind it

We built a custom ERP system tailored to how Alarabya Trading actually runs its coffee business, from sourcing beans to delivering orders.

Multi-factory management: each factory runs as its own unit with its own production, stock and staff, while management sees everything from one dashboard.

Orders: the full order cycle from creation to fulfilment, with status tracking, customer details and history for every order, whether local distribution or export.

Suppliers: a central supplier directory with purchase records, supplied quantities, pricing history and outstanding balances.

HR management: employee records, departments, attendance, payroll and assignment of staff to specific factories.

Financial management: income and expenses, payments to suppliers, collections from customers, and financial reports that show the real position of the business at any time.

Roles and permissions: each user sees only what their job needs, so factory managers, accountants and HR staff work in the same system without stepping on each other.

HOW WE WORKED

From first meeting to launch

  1. 1

    we sat with the owners and department heads to map business.

    we developed the ERP module by module, starting with factories and orders, then suppliers, HR and finance, reviewing each one with the client before moving on.

LET'S BUILD

YOUR VISION.
OUR TECHNOLOGY.

Tell us what your business needs. We'll build the system around it.

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or email us at info@nilexdigitalsystems.com