1
Portals
CRM, Sales, Projects, Finance, HR, Administration and Website — each with its own menu and permissions.
Real estate
Real Estate Developer Management System
One system for a real estate developer: leads, sales, payment plans, collections, units, project execution and HR — a portal for every department
A complete system for real estate developers: a CRM for leads and follow-ups, sales contracts with payment plans, installment collection with numbered receipts, a floor-plan view of every unit, a portal for every project with its timeline, site reports, contractors, budget and cash flow, HR, and a website whose enquiries reach sales. Every department has its own portal.
- A portal for every department
- Leads, calls and follow-ups
- Payment plans calculated to the piastre
- A unit can never be sold twice
Watch the system
What it does
A real estate developer runs several businesses at once. The sales team chases leads and books units, the finance team collects installments for years after each contract, the projects team builds, and management needs to see all of it together. When each team works in its own spreadsheet, units get sold twice, installments are missed and nobody knows the real cash position.
This system puts the whole company on one platform, with a separate portal for each department: CRM, Sales, Projects, Finance, HR, Administration and the Website. Each portal has its own menu, and each employee sees only the portals and pages their role, department and personal permissions allow.
In the CRM every lead moves through new, contacted, interested, qualified and negotiation on a kanban board. Each lead has a page with every call (result, channel, duration and summary), scheduled follow-ups, overdue alerts and the units they are interested in. The follow-ups queue shows each agent what is overdue, due today and coming up.
A new sale takes a customer, an available unit, the price and a payment plan: down payment, contracting and delivery payments, monthly or quarterly installments, and maintenance, club and parking fees. The schedule is calculated on screen and always adds up to the contract value. The unit is locked while the sale is saved, so it cannot be sold twice.
Finance sees due, overdue and upcoming installments. Collecting an installment records the method — cash, bank transfer, InstaPay, cheque, card or wallet — and the account it went into, and issues a numbered receipt. Installment, contract, customer balance and account are updated together. Expenses go through request, approval and payment, and reports export to Excel.
Every project has its own portal: progress, compounds and buildings, a colour-coded floor plan of units, the price list with bulk price updates and a preview, payment plans, interested leads and contracts, a Gantt timeline of milestones, a work plan with an S-curve of planned against actual progress, daily site reports with photos, contractors and their payment certificates, budget against actual, and a 24-month cash flow.
The company website shows available units straight from the inventory, your projects and articles, in Arabic and English. Every contact form becomes a CRM lead with a follow-up. The system is delivered with your projects, units, users and branding, and your team is trained before launch.
Inside the system
Built to make work easier
- A portal for every department
- Leads, calls and follow-ups
- Payment plans calculated to the piastre
- A unit can never be sold twice
- Installment collection with numbered receipts
- Colour-coded floor plan of units
- Bulk price updates with a preview
- A portal for every project: Gantt, site reports, contractors
- Budget against actual and cash flow
- HR, attendance and leave
- Website whose enquiries become leads
- Arabic and English
Everything included
2
CRM
Kanban stages, call logs, follow-ups, overdue alerts and interested units.
3
Sales and payment plans
Down payment, installments and fees, with a live schedule that adds up to the contract value.
4
Unit inventory
Compounds, buildings and a colour-coded floor plan of every unit by status.
5
Collections
Due and overdue installments, any payment method, numbered receipts and account balances.
6
Project execution
Gantt milestones, S-curve progress, daily site reports and contractors' certificates.
7
Budget and cash flow
Budget against actual per item and a 24-month cash flow, actual and forecast.
8
HR
Employees, org chart, attendance, leave and documents, plus a self-service portal for every employee.
9
Company website
Available units from the inventory, projects and articles; enquiries go to the CRM.
Choose your plan
CRM & Sales
For sales teams and brokers: leads, follow-ups, customers and sales contracts only. Unlimited projects and users. After the first year: a yearly subscription for hosting, support and updates.
8,500USDone-time
- Unlimited projects and users
- CRM: leads kanban, calls and follow-ups
- Follow-ups queue for every agent
- Interested units and available units
- Sales contracts with payment plans
- Sales dashboard and tasks
- First year of hosting and support included
Sales & Collections
The core of the company: units, contracts, payment plans and collections. Unlimited projects and users. After the first year: a yearly subscription for hosting, support and updates.
12,500USDone-time
- Unlimited projects and users
- Projects, compounds, buildings and unit floor plans
- Price list and bulk price updates
- Customers and sales contracts
- Payment plans and installment schedules
- Installment collection and numbered receipts
- Cash boxes, bank accounts, cheques and expenses
- Sales and collection reports with Excel export
- First year of hosting and support included
Full Commercial
Everything sales and marketing need: CRM, website and HR on top of sales and collections. Unlimited projects and users. After the first year: a yearly subscription.
23,000USDone-time
- Everything in Sales & Collections
- CRM: leads kanban, calls and follow-ups
- Interested units linked to the inventory
- Company website with available units and articles
- Website enquiries become CRM leads
- HR: employees, attendance, leave and documents
- Employee self-service portal
- Real-time team messages and notifications
Complete Developer
The whole system, including construction follow-up for every project. Unlimited projects and users.
40,000USDone-time
- Everything in Full Commercial
- A portal for every project
- Gantt timeline, work plan and S-curve progress
- Daily site reports with photos
- Contractors and payment certificates
- Budget against actual and 24-month cash flow
- Integration with your accounting or other systems
- Data migration from your current files
- Priority support
Prices cover setup and delivery. Customisation beyond the plan is quoted separately.
Questions & answers
Yes. Every department has its own portal, and each employee's access is their role plus their department's permissions plus any personal permissions.
No. The unit is locked while the sale is saved, and only available units can be chosen.
Cash or installments: down payment, contracting and delivery payments, monthly or quarterly installments, interest if needed, and maintenance, club and parking fees. Ready plans can be saved per project and every row of the schedule can be edited.
From the collections page: choose the method and the account, and the system issues a numbered receipt and updates the contract, the customer balance and the account.
Yes. Each project has milestones on a Gantt timeline, a work plan with planned against actual progress, daily site reports with photos, contractors and payment certificates, and budget and cash flow.
Yes. Every contact form becomes a CRM lead with a follow-up for the lead owner.
Usually three to six weeks, depending on how many projects and units we load and how much data is migrated.
Request this system
Leave your details and a Nilex specialist will contact you to show you the system and answer your questions. No commitment.
Real Estate Developer Management SystemOne system for a real estate developer: leads, sales, payment plans, collections, units, project execution and HR — a portal for every department
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